One payment flow, multiple payouts.

Sign up members and get paid through one modern form with automated payouts, reconciliation and disbursement.

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Benefits for everyone in the game

Parents & Players

Access schedules, track progress, and receive live score updates with tools designed to make your sports journey seamless.

Administrators and Competition Organisers

Automate fixtures, regrading, and compliance tracking for leagues and tournaments.

Clubs & Associations

Simplify operations, improve communication, and enhance the player experience with tools designed to meet the unique needs of clubs and associations.

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What it means for your organisation

  • ‍Instant Fee Collection
    Automate and streamline player registration payments, team fees, and event charges.‍
  • Save Time
    Reduce admin overhead by eliminating manual payment tracking and chasing, or reconciliation. Automated Active Kids voucher reconciliation.
  • ‍Grow Revenue
    Increase financial opportunities with integrated fundraising and merchandise sales.
  • ‍Payment Flexibility
    Offer instalments, fee splitting, and optional add-ons to encourage participation.
  • ‍Real-Time Visibility
    Monitor payments, outstanding balances, and revenue in one easy-to-use dashboard.

What you need to know

Secure Online Payments
  • Immediate Fee Collection
    Integrates seamlessly into the registration process for instant transactions.
  • Trusted Payment Gateways
    Supports credit cards, debit cards, Paypal, Apple Pay, Google Pay, Mastercard Click to Pay and other secure options.
  • Receipts and Confirmations
    Automatic email receipts for participants and families.
Flexible Payment Options
  • Family Fee Splitting
    Allow families to split fees across multiple participants.
  • Instalment Plans
    Offer payment schedules to ease financial strain and encourage sign-ups.
  • Optional Add-Ons
    Integrate merchandise, fundraising contributions, or donations during checkout.
  • Coupons and vouchers
    Support for individual use at checkout, state and territory government vouchers, and automated Active Kids voucher reconciliation.
Real-Time Payment Tracking
  • Dashboard Visibility
    Track who has paid, who hasn’t, and what’s overdue.
  • Payment Reminders
    Send automated reminders to participants with outstanding balances.
  • Live Reports
    Generate reports to analyse payments by teams, leagues, or divisions.
Fundraising Integration
  • Built-In Fundraising Tools
    Add fundraising opportunities directly to registrations and events.
  • Custom Campaigns
  • Create optional donation prompts to support club or association goals.
  • Real-Time Contributions Tracking
  • Monitor fundraising progress and engagement live.
Financial Reporting and Reconciliation
  • Custom Payment Reports
    Export clean, accurate payment data for stakeholders and financial teams.
  • Accounting Integrations
    Reconcile payments easily with your existing financial systems.
  • Audit-Ready Records
    Maintain detailed transaction histories for transparency and accountability.
Refund and Adjustment Management
  • Easy Refund Processing
    Issue refunds quickly and accurately when required.
  • Flexible Adjustments
    Make manual corrections to payments while maintaining financial clarity.

Simple, Effective Payments

Get paid through one modern form with automated payouts, disbursement and reconciliation.

Get PlayHQ
1

Integrate Payments

Enable payments directly during registrations or events.
2

Flexible Payment Options

Participants pay in full, split fees, or opt for instalment plans.
3

Track Payments in Real Time

See who has paid, monitor balances, and send reminders.
4

Grow Revenue

Add fundraising or merchandise opportunities seamlessly.

Why PlayHQ is the Best Choice for Payments

PlayHQ streamlines payments with a single, modern form that handles everything—from member sign-ups to automated payouts and reconciliation. With flexible payment options, real-time tracking, and built-in fundraising tools, sports organisations can simplify financial management and focus on growth.

Save Admin Time

Automate registrations, payments, and fixtures to eliminate manual work.

Seamless Transfers

Simplify player movements while ensuring eligibility and compliance.

Simplify Operations

Save time with automated fixtures, registrations, and compliance tracking.

Drive Revenue Growth

Offer merchandise, memberships, and fundraising opportunities.

How PlayHQ Is Changing the Game for Our Customers

We have found the payment settings really simple to set up and use. They have allowed us to streamline our fee structure and speed up our payment processes.
Todd Anderson, Operations Manager
Broadmeadows Basketball Association
Having participant payments split to the State body and association has spread our cash flow over the spring registrations and will save us time having to chase up invoices well into the new year. Being able to create the Stripe account within PlayHQ made that process so much easier too. It’s all done within the one system so clubs and associations are all set up ready to go with payments.
Jaime-Leigh Strickland, Membership Coordinator
Netball WA

Built for Security and Peace of Mind

PlayHQ prioritises the security of your organisation and participants with top-tier data protection and trusted payment gateways. Our ISO 27001 certification and PCI compliance ensure every transaction is handled with the highest level of security and reliability.
ISO 27001 Certified
World-class standards for data protection.
PCI Compliant
All transactions meet Payment Card Industry security standards.
Reliable Payment Gateways
Trusted providers ensure safe and fast payments.

Ready to see how PlayHQ can simplify payments and boost revenue?

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Got questions?

Check out our FAQs for answers. Still need help?

Contact us
Does PlayHQ meet compliance and security standards for payments?

Yes. PlayHQ is ISO 27001 certified, PCI compliant, and fully adheres to global payment security and privacy standards.

How quickly are payments processed and tracked?

Payments are processed instantly, and real-time tracking ensures administrators have immediate visibility into payment status and outstanding balances.

How does TeamPay work within PlayHQ?

TeamPay enables players to pay for games as they play, perfect for social or casual formats. It simplifies team payment collection by allowing players to contribute in real time, reducing the need for administrators to chase fees.

What payment methods does PlayHQ support?

PlayHQ accepts credit cards, debit cards, and other secure online payment methods through trusted providers.

How does PlayHQ support financial reporting?

PlayHQ generates real-time reports and exportable data that can be integrated with existing accounting systems for reconciliation and audit trails.

Are fundraising options included in the payment process?

Yes. You can integrate optional fundraising contributions or donation prompts directly into the registration workflow, increasing revenue opportunities.

Can PlayHQ handle refunds or payment adjustments?

Yes, administrators can process refunds and make payment adjustments quickly and efficiently, with all changes recorded for financial clarity.

How does PlayHQ track outstanding payments?

PlayHQ’s real-time dashboard lets administrators monitor paid, unpaid, and overdue balances. Automated reminders can also be sent to participants.

Can we offer instalment plans for registration fees?

Absolutely. PlayHQ supports instalment plans, making it easier for participants to spread payments over time.

Can families split payments for multiple participants?

Yes! PlayHQ allows family fee splitting, enabling families to manage multiple registrations with ease and flexibility.

How does PlayHQ handle online payments securely?

PlayHQ integrates with trusted payment gateways to ensure secure, PCI-compliant transactions. All data is encrypted for maximum protection.