Simplify Registrations. Focus on the Game.
Streamline sign-ups, automate payments, and ensure compliance with PlayHQ’s all-in-one registration solution.
Benefits for everyone in the game
Parents & Players
Access schedules, track progress, and receive live score updates with tools designed to make your sports journey seamless.
Governance & Compliance
Simplify governance, improve transparency, and manage compliance seamlessly with tools designed to meet the needs of modern sporting organisations.
Clubs & Associations
Simplify operations, improve communication, and enhance the player experience with tools designed to meet the unique needs of clubs and associations.
Coaches & Managers
Organise your team, streamline communication, and focus on performance with tools designed to make your role easier.
What it means for your organisation
- Save Time
Automate workflows and reduce manual admin. - Increase Revenue
Instant payment collection, fee splitting, and sell merchandise or collect donations. - Improve Accuracy
Real-time, configurable dashboards and clean data for reporting. - Enhance Experience
A smooth process keeps participants engaged. - Ensure Compliance
Built-in governance tools for age checks, waivers, and certifications.
What you need to know
- Individual Sign-Ups
Register for seasons, tournaments, or events with ease.
- Family Registration
Manage multiple participants under one account.
- Team Registration
Enable managers to sign up entire teams.
Tailor forms to collect data like:
- Player eligibility and roles.
- Medical waivers and safety details.
- Uniform sizes and preferences.
- Secure online payment collection.
- Flexible options for fee splitting
- Modern payments like Apple Pay and PayPal
- Pay by instalment
- Game and team payments by Teampay, powered by PlayHQ
- Automatic age and eligibility checks.
- Working with Children verifications for coaches and referees.
- Seamless collection of waivers and acknowledgements.
- Identity checking and photo upload.
- Centralised participant profiles synced automatically.
- Duplicates captured and removed
- Real-time dashboards for registrations and payments.
- Exportable reports for stakeholders and governing bodies.
Register for multiple competitions, teams, or sports in a single, user-friendly process.
- Confirmation Emails
Automatically notify registrants of successful sign-ups. - Payment Reminders
Timely updates for pending payments.
Follow-Up MessagesShare key deadlines and next steps.
Effortless registrations with PlayHQ
From start to finish, we’ll help you customise PlayHQ to meet the unique needs of your organisation.
Customise Your Forms
Register Online
Collect Payments
Track in Real Time
PlayHQ simplifies registrations for organisations of all sizes, offering an intuitive platform that’s easy to use for administrators and participants alike. Our flexible tools allow you to customise the process to fit your organisation’s unique needs, while automated workflows save time and reduce manual effort.
Automate registrations, payments, and fixtures to eliminate manual work.
Offer merchandise, memberships, and fundraising opportunities.
Automate eligibility checks, age group verification, and transfer approvals.
Provide real-time match updates, results, and stats for teams and fans.
Keep players, parents, and fans connected with game updates and insights.
How PlayHQ Is Changing the Game for Our Customers
Built for Security and Peace of Mind
ISO 27001 Certified
Compliance Confidence
99% Uptime
Ready to Revolutionise Your Registrations?
Got questions?
Check out our FAQs for answers. Still need help?
Yes, PlayHQ seamlessly integrates registrations with:
- Competition Management: Registered players are automatically assigned to fixtures and rosters.
- Live Scoring and Stats: Player details flow into scoring tools for accurate game data.
Absolutely. PlayHQ is:
- ISO 27001 Certified for top-tier data security.
Fully compliant with global privacy laws, including GDPR and the Australian Privacy Act.All participant and payment data is encrypted and protected.
Yes! PlayHQ automates communication with features like:
- Registration Confirmations sent immediately after sign-up.
- Payment Reminders for pending or overdue fees.
- Event Updates and key deadline notifications.
PlayHQ accommodates late registrations and mid-season roster changes. Administrators can easily:
- Add new players.
- Adjust teams and fixtures without disrupting the competition.
PlayHQ offers:
- Real-Time Dashboards to track registration progress and payment statuses.
- Exportable Reports to share clean, structured data with stakeholders and governing bodies.
Yes. PlayHQ supports multi-sport and multi-season registrations. Participants and families can register for different competitions, teams, or events in a single session.
PlayHQ automates compliance checks, including:
- Age Eligibility Rules to ensure participants meet division requirements.
- Working with Children Checks for coaches, referees, and volunteers.
- Medical Waivers and consent forms for safety and liability protection.
- Identity checks
Absolutely. PlayHQ allows you to:
- Tailor forms to collect age eligibility, player roles, waivers, and uniform preferences.
- Configure workflows for specific roles, such as coaches, referees, and volunteers.
How does PlayHQ handle payment collection during registrations?
PlayHQ integrates secure online payments directly into the registration process, offering:
- Family Fee Splitting for flexible payments.
- Instalment Plans to reduce financial strain.
- Fundraising and Merchandising Tools to collect optional donations or sell merchandise.
- Deferred Payments where you can defer the collection of payments until before the season starts.
- Match Day Payments via Teampay for added convenience.
All payment statuses can be tracked in real time.
Yes! PlayHQ supports individual player registrations, full team sign-ups, and family registrations. Families can register multiple participants at once, split payments seamlessly, and even manage match day payments through Teampay.